Press releases are the best and most formal way to make the media aware of your company announcing something of newsworthy value. This could include launching a new product or service, or making the public aware of a new CEO leading the pack.

The most important aspects to keep in mind when crafting a press release is to:

Engage the Reader

Keep your target audience in mind through the entire writing process. Press releases are intended for the PRESS. Just think of the amount of press releases that a reporter receives each and every day. Make the content interesting and engaging. Another way to spruce things up is to include photos, business logos, and even charts. Anything that catches the eye will do the trick!

Optimize Content

There are several online press release distribution sites that allow you to reach your media contacts as well as push your press release on the web. To get the most out of online submissions, make your press release stand out with keyword rich content. This will help potential customers find your website on the top pages of Google search results when performing a specialized search related to your product or service.

Verify that Objectives are Met

Keep your eyes on the prize. Read your press release over and over again to confirm that your objectives have been met. Are you portraying your company in the highest regards? Are you including all the details upfront; who, what, where, when, why and how? Are you promoting what you intended? These are all valid questions to make sure you’re on topic.

Include a Call to Action

Toward the end of your press release include a call to action. This can be leading back to your website talking specifically about the product or service being promoted or even to your blog. Don’t hesitate to also include your social media sites as well to gain more exposure.

Not Exceed in Length

Don’t over kill it. A good rule of thumb is sticking between 300 and 500 words for a good press release. If you’re including great detail, an acceptable press release can be up to 800 words in length.

Check for Grammar

Take time to read your press release—and then read it again, checking for any grammar or punctuation mistakes. It’s always wise to have a second pair of eyes. No matter how often you might read over something, you might be missing the fine details.